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Office Suites

LibreOffice

LibreOffice is a free and open source (GPL-licensed) office suite with applications for word processing (Writer), math formulae and equations (Math), diagrams and charts (Draw), presentations (Impress), spreadsheets (Calc), and databases (Base) that is now installed by default in (K)Ubuntu. If not, it can be installed:

sudo apt-get install libreoffice-kde

Open Word 2007 Documents in LibreOffice

The latest edition of LibreOffice opens .docx (i.e. Word 2007) documents by default.

Open Office

Open Office was installed by default in older versions of (K)Ubuntu. It has been replaced by LibreOffice (which is similar) and is no longer available in (K)Ubuntu.

Calligra

Calligra is a KDE-oriented office suite that is fork of (and replaces) KOffice. It includes applications for word processing (Words), graphics and painting (Karbon and Krita), presentation and diagrams (Stage and Flow), spreadsheets (Sheets), databases (Kexi), and project management (Plan). Install:

sudo apt-get install calligra

KOffice

The KOffice suite was previously part of the KDE project but has been replaced by the Calligra office suite. It was discontinued in September 2012 and its office-oriented applications renamed in the Calligra suite.

AbiWord

AbiWord is a fast, collaboration-enabled word processor. For the most current version see the AbiWord web site. To install from the repositories:

sudo apt-get install abiword

GoldenDict (Multi-lingual Dictionary and Translator)

GoldenDict is multi-lingual dictionary and translator that supports Babylon and StarDict translation dictionary files and has multiple modular plugins. Install:

sudo apt-get install goldendict

Xournal

Xournal is a free (GPL-licensed) GTK/Gnome-based application for notetaking, sketching, or keeping a journal using a stylus. Install (universe repositories must be enabled):

sudo apt-get install xournal

Special characters

  • KCharSelect is a KDE-based utility for finding special characters which are not available on the keyboard. Install:
sudo apt-get install kcharselect
  • Gucharmap is a Gnome-based utility for finding special characters which are not available on the keyboard. Install:
sudo apt-get install gucharmap

Document management

  • Kraft is a free, open-source (GPL-licensed) document management interface suitable for managing invoices and other small business-oriented tasks. Install:
sudo apt-get install kraft

PDF Files

PDF is the file format used by Adobe Acrobat (which can be read by many e-book readers as well). There are many PDF-oriented utilities available in (K)Ubuntu. In a package manager, search for "pdf".

Print to a PDF file

(K)Ubuntu allows printing of any document to the PDF format by default. From any application:

File -> Print -> Print to File -> Output: PDF

View a PDF document

Okular

Okular is the default PDF document viewer in Kubuntu. (Also see the Okular handbook.) PDF files are associated by default with Okular, so clicking on a PDF file (from a file manager such as Dolphin) will open it with Okular. Okular can also be started:

Menu -> Office -> Okular
  • Documents can be viewed in a fullscreen mode by turning off the Navigation panel:
Okular -> Settings -> Show Navigation Panel (unticked)
  • See these tips for info on creating strikethrough annotations of PDF documents using Okular.
Viewing PDF files in Presentation mode
  • PDF documents can be viewed in fullscreen "Presentation" mode within Okular:
Okular -> View -> Presentation

Alternatively, a document can be opened from the command-line (or as a menu item) in presentation mode:

okular -presentation /home/user/Documents/"My presentation.pdf"

(Note the usage of the quotation marks around the filename to accommodate the spaces within the filename.)

  • Presentation mode can be configured for repeating slideshows or other options:
Okular -> Settings -> Configure Okular... -> Presentation

Scan to a PDF file

Gscan2pdf is a utility to do exactly that: scan to a PDF file. Multiple options for scanning can be set. Install:

sudo apt-get install gscan2pdf

PDF-Shuffler (PDF file management)

PDF-Shuffler is a free GTK-based utility to manipulate multiple PDF files, allowing individual pages or entire PDF documents to be re-arranged, rotated, merged, or deleted. This is an essential tool for working with PDF files. Install:

sudo apt-get install pdf-shuffler
Run:
Menu -> Office -> PDF-Shuffler

MaxView (PDF file management)

MaxView is a utility to capture, manipulate and rearrange, and print .pdf and .max files. Written in Qt, it is similar in some respects to Paperport.

  • Download and install the .deb package (use i386 instead of amd64 if using a 32-bit OS):
wget -O maxview_current.deb http://sourceforge.net/projects/maxview/files/maxview0.7-2/maxview_0.7-2_amd64_maverick.deb/download
sudo dpkg -i maxview_current.deb
  • Start MaxView in a GUI by creating a menu item with the Command: maxview /home/user, where /home/user is the directory in which you wish MaxView to start.

PDFMod (PDF file management)

PdfMod is a Gnome-based application to reorder, rotate, and remove pages, export images from a document, edit the title, subject, author, and keywords, and combine documents via drag and drop. Install:

sudo add-apt-repository ppa:pdfmod-team/ppa
sudo apt-get update
sudo apt-get install pdfmod

PDFedit (PDF file editor)

PDFedit is a free (GPL-licensed), Qt-based PDF file editing and manipulation program that uses a GUI for editing. Install:

sudo apt-get install pdfedit

KDE Service Menu PDF (Dolphin service menu)

With this service menu for the Dolphin file manager, PDF files can be manipulated, combined, extracted, converted to Djvu format, and other functions. Install:

Dolphin -> Settings -> Configure Dolphin... -> Services -> Download new services...
-> KDE Service Menu PDF -> Install

Import PDF files into a word processor

Import PDF files into LibreOffice Writer

PDF files can be imported into the LibreOffice Writer word processor as a hybrid document (not a scanned character document) by installing:

sudo apt-get install libreoffice-pdfimport
Import PDF files into KWord

Kword is the Word Processor package in KOffice. It allows the importing of PDF files by default.

PDF-XChange (PDF file editor)

PDF-XChange is a free Windows-based application to view, modify, or perform simple editing of PDF files. It works under Wine.

DjVu files

DjVu is an open source file format that is an alternative to PDF. Files in this format are more compact while retaining image-layer separation of images and text.

  • A PDF to DjVU convertor (pdf2djvu) can be installed:
sudo apt-get install pdf2djvu
  • A utility to scan documents to DjVU format (gscan2pdf) can be installed:
sudo apt-get install gscan2pdf
  • A utility to convert DjVU documents to PDF format (djvu2pdf) can be installed:
sudo apt-get install djvulibre-bin ghostscript
wget http://0x2a.at/site/projects/djvu2pdf/djvu2pdf_0.9.2-1_all.deb
sudo apt-get install djvu2pdf_0.9.2-1_all.deb

View a DjVu document

Okular is the default DjVu document viewer in Kubuntu. (Also see the Okular handbook.) DjVu files are associated by default with Okular, so clicking on a DjVu file (from a file manager such as Dolphin) will open it with Okular. Okular can also be started:

Menu -> Office -> Okular
  • Documents can be viewed in a fullscreen mode in Okular by turning off the Navigation panel:
Okular -> Settings -> Show Navigation Panel (unticked)
  • A standalone DjVU document viewer can alternatively be installed:
sudo apt-get install djview4
Viewing DjVu files in Presentation mode
  • DjVu files can be viewed in fullscreen "Presentation" mode within Okular:
Okular -> View -> Presentation

Alternatively, a document can be opened from the command-line (or as a menu item) in presentation mode:

okular -presentation /home/user/Documents/"My presentation.djvu"

(Note the usage of the quotation marks around the filename to accommodate the spaces within the filename.)

  • Presentation mode can be configured for repeating slideshows or other options:
Okular -> Settings -> Configure Okular... -> Presentation

CHM files

CHM files are proprietary Microsoft Compiled HTML format help files used in Windows 98 (through Windows 7).

CHM file viewers

  • kchmviewer is a Qt-based CHM file viewer (which can be used with KDE / Kubuntu). Install:
sudo apt-get install kchmviewer
  • chmsee is a GTK-based CHM file viewer (which can be used with Ubuntu). Install:
sudo apt-get install chmsee
  • xchm is a CHM file viewer for Linux. Install:
sudo apt-get install xchm
  • The Okular viewer for KDE / Kubuntu supports CHM files through the okular-extra-backends package 4:4.9.0-0ubuntu2 or later (available in (K)Ubuntu Quantal or later). Find the updated .deb package here or add the backport repository and install the current package. (Note: this will result in signficant upgrades from this private repository and should be used with caution.):
sudo add-apt-repository ppa:kubuntu-ppa/backports 
sudo apt-get update
sudo apt-get install okular-extra-backends

CHM file conversion

  • Calibre can be used to convert .CHM files to a wide variety of other formats, including other eBook formats.
  • chm2pdf is a utility to convert .CHM files to .PDF. Install:
sudo apt-get install chm2pdf
Convert a file (also see these tips or use man chm2pdf in a command line terminal):
chm2pdf --book inputfilename.chm outputfilename.pdf
The option --webpage can be used instead of --book to give different formatting.
  • arCHMage is a Python-based utility to extract text, HTML formatting, images, and CSS styles from the .CHM file. (See the ArCHMage website for more instructions.) Install:
sudo apt-get install archmage

eBooks

FBReader (e-book reader)

FBReader is a free cross-platform e-book reader, based on the GTK platform. Install:

sudo apt-get install fbreader

Calibre (eBook conversion)

Calibre is an eBook reader, library manager, and tool for conversion between many eBook formats (including the .epub format). Install:

sudo apt-get install calibre
  • eBook conversion examples and tips are here.

Sigil (eBook editing and conversion)

Sigil allows creation and editing of an eBook in .epub format and conversion from other formats. Download and install the binary from the website.

eCub (eBook editing and conversion)

eCub allows creation and editing of an eBook in .epub format and conversion from other formats. Download and install the .deb package from the website.

Fonts

A large variety of packages with different fonts are available through the package manager in the "Fonts" section. Install the desired package, then manage the fonts:

Menu -> Settings -> System Settings -> Font Management

Also see these resources for previews of various fonts and more installation help:

QR Codes

qrencode

Qrencode is a command line utility to encode any line of text (such as a URL) into a QR encoded .PNG graphic image. Install:

sudo apt-get install qrencode
man qrencode
  • Example usage (from a command-line terminal):
qrencode -o generatedimage.png "Have a Nice Day"
which will create a .png image showing the QR code for the simple text Have a Nice Day (note the usage of parentheses to accommodate the spaces in the text), or use
qrencode -o generatedimage.png http://ubuntuguide.org
to create a .png image showing the QR code for the URL of Ubuntuguide.
  • Qr-code-creator is a GUI for qrencode. Download and install the .deb package directly from the Launchpad site.

qtqr (QR encoder/decoder GUI)

QR Tools comprises a Python-based backend for manipulating QR codes (python-qrtools) and a GUI (qtqr). In Quantal or later, install:

sudo apt-get install qr-tools
In earlier versions download and install the .deb packages qtqr_1.2_all.deb and python-qrtools_1.2_all.deb from the QR Tools Launchpad site.

qreator (QR encoder GUI)

Qreator is a GUI-based QR code generator. See the installation instructions at the Launchpad site.

QR code viewers

  • Zbar is a free open-source barcode and QR code scanner that recognizes many formats. Install the utilities and the QT-bindings:
sudo apt-get install zbar-tools libzbarqt0
  • For Android phones, a free, simple (ad-free) QR code scanner is Obsqr, whose .apk can be downloaded and installed directly from the F-Droid site listed.

Scripts and Screenplays

  • Trelby is an open source alternative to Final Draft. A .deb package can be downloaded from the website and installed directly.
  • Using a MediaWiki extension, a screenplay can be written in MediaWiki, allowing conversion to other formats.

Personal Information Managers

Kontact Personal Information Manager

Kontact is the default PIM included with Kubuntu. Kontact includes email, an address book, a calendar, reminders, pop-up notes, a link to the Akregator News/RSS reader, time-tracking, and more. Its many functions resemble MS-Outlook. Through connectors it interfaces with many groupware servers (such as Kolab and eGroupware). Install:

sudo apt-get install kontact

BasKet Note Pads

BasKet Note Pads is a personal note-taking application that resides on your computer and can be used for creating "to-do" lists. It is great for centralising your thoughts in one place. Install it:

sudo apt-get install basket

Planner (Project planning & management)

Planner is an MS-Project-like planning and management tool.

sudo apt-get install planner

Time Tracker

You can keep track how long you use an application with a TimeTracker application. Keep records for billing or simply limit your Internet usage. See this list of similar-function apps for Linux.

sudo apt-get install ktimetracker
  • Project Hamster is a time-tracking applet for the Gnome desktop. Install:
sudo apt-get install hamster-applet
  • Gtimelog is a simple version for GtK. Install:
sudo apt-get install gtimelog

Calendars

Calendar clients include

Mozilla Sunbird (Calendar)

Sunbird is a standalone group calendar client that has largely been replaced by the Lightning extension for Thunderbird and Firefox. Download from the website and install by clicking on the downloaded file to extract, or:

sudo mkdir /etc/sunbird
cd /etc/sunbird
sudo wget -O sunbird-current.tar.bz2 http://download.mozilla.org/?product=sunbird-1.0b1&os=linux64&lang=en-US
tar -xvjf sunbird-current.tar.bz2
Replace os=linux64 with os=linux if using a 32-bit OS.
  • Then create a menu item named Sunbird to point to the Command: /etc/sunbird/sunbird
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